Virtual Executive Assistant / Executive Assistant, in Bangalore, भारत

Position: Administration Executive – Inspection Support 
Location: Bangalore, India
Employment Type: Permanent
Working Days: 5 Days a Week
Working Hours: 7:00 AM – 3:00 PM
Benefits: PF, ESI & Insurance as applicable

Position Summary

We are looking for a proactive, organized, and detail-oriented Administration Executive to provide administrative and coordination support to the inspection team. The role involves coordinating inspection activities, maintaining documentation and records, supporting report preparation, and ensuring smooth day-to-day operations.

Key Responsibilities

• Schedule and coordinate inspections and related activities.

• Maintain inspection records, databases, files, and documentation.

• Assist in preparing, formatting, and distributing inspection reports.

• Track inspection findings, observations, and follow-up actions.

• Coordinate with clients, contractors, inspectors, and other stakeholders.

• Maintain accurate and up-to-date records and documentation.

• Prepare and maintain Excel trackers and status reports.

• Provide general administrative and document-control support.

• Follow up on pending documents and action items.

• Support the inspection team with day-to-day administrative requirements.

• Ensure timely completion of assigned tasks and maintain proper documentation.

Required Qualifications

• Diploma or Bachelor's degree in Business Administration, Civil Engineering, Structural Engineering , or a related field.

• 1–3 years of experience in administration, office support, coordination, or a similar role.

• Proficiency in MS Word, Excel, and Outlook .

• Strong organizational and communication skills.

• Good documentation and record-keeping abilities.

• Ability to manage multiple priorities and meet deadlines.

• Strong attention to detail and accuracy.

• Ability to work independently and as part of a team.

Preferred Skills

• Experience supporting inspection, engineering, safety, compliance, or technical teams .

• Familiarity with technical reports and document management systems.

• Experience maintaining inspection or compliance records.

• Basic understanding of engineering or inspection processes will be an advantage