Job Description: Procurement Specialist / Buyer /Purchase Executive
Job Title: Procurement Specialist / Buyer / Purchase Executive
Department: Supply Chain Management
Industry: EMS
Experience: 5–10 years
Location: Mysore
Job Summary
We are seeking a detail-oriented and proactive Procurement Specialist / Buyer to manage purchasing activities, supplier relationships, cost analysis, and procurement operations. The role involves reviewing purchase requisitions, managing Requests for Quotations (RFQs), processing purchase orders, monitoring supplier performance, and ensuring the timely and cost-effective procurement of materials and services. The ideal candidate will collaborate with cross-functional teams to support commodity management, maintain ERP data accuracy, and achieve procurement objectives related to cost, quality, delivery, and operational efficiency.
Key Responsibilities
- Review purchase requisitions, manage Requests for Quotations (RFQs), evaluate supplier quotations, and process purchase order changes in accordance with procurement policies.
- Manage ongoing supplier relationships, providing commercial support to business operations and ensuring alignment with organizational objectives.
- Collaborate with cross-functional teams, including planning, engineering, manufacturing, finance, and supply chain, to coordinate purchasing activities and ensure timely material availability at competitive costs.
- Maintain accurate procurement data and ensure data integrity across enterprise resource planning (ERP) systems.
- Conduct cost analysis, pricing evaluations, spend analysis, and volume planning for assigned commodities.
- Monitor the cost, schedule, scope, and performance of assigned subcontracts to ensure compliance with contractual requirements and deliver the best value.
- Engage with suppliers to review and manage performance, delivery schedules, product quality, and corrective actions.
- Support commodity management activities, including procurement planning, commodity business plans, market trend analysis, pricing assessments, and product availability reviews.
- Negotiate pricing, payment terms, lead times, and other commercial terms to achieve cost savings and favorable purchasing conditions.
- Track purchase orders and proactively resolve issues related to delivery delays, shortages, pricing discrepancies, and supplier commitments.
- Identify opportunities for cost reduction, process improvement, supplier consolidation, and supply chain risk mitigation.
- Ensure compliance with procurement procedures, contractual obligations, internal controls, and relevant company policies.
- Prepare procurement reports and maintain documentation related to supplier quotations, purchase orders, cost analysis, and supplier performance.
Required Qualifications
- Bachelor's degree in Supply Chain Management, Business Administration, Engineering, Commerce, or a related field.
- Relevant experience in procurement, purchasing, sourcing, supply chain management, or materials management.
- Working knowledge of purchase requisitions, RFQs, purchase orders, supplier negotiations, and procurement processes.
- Experience using ERP systems such as SAP, Oracle, or similar procurement platforms.
- Strong analytical skills, including cost analysis, pricing evaluation, and spend management.
- Excellent communication, negotiation, supplier relationship management, and problem-solving skills.
- Ability to coordinate with cross-functional stakeholders and manage multiple priorities effectively.
- Strong attention to detail and commitment to data accuracy and process compliance.
Preferred Qualifications
- Experience in semiconductor, electronics, manufacturing, or technology industries.
- Knowledge of commodity management, market analysis, and strategic sourcing practices.
- Familiarity with supplier performance metrics, contract management, and cost-reduction initiatives.
- Advanced Excel skills and experience preparing procurement dashboards and reports.
Key Competencies
- Strategic and operational procurement
- Supplier relationship management
- RFQ and purchase order management
- Commercial negotiation and cost optimization
- ERP data management and accuracy
- Supplier performance and delivery management
- Analytical thinking and problem-solving
- Cross-functional collaboration
- Planning, organization, and time management
Key Performance Indicators (KPIs)
- Procurement cost savings and cost avoidance
- Supplier on-time delivery performance
- Purchase order processing accuracy and turnaround time
- Supplier quality and performance ratings
- Compliance with procurement policies and procedures
- ERP data accuracy and integrity
- Material availability and purchasing cycle time