Objective
Oversee day-to-day operations at assigned fire protection project sites, including workforce management, material tracking, progress reporting, issue resolution, documentation, and stakeholder communication, in line with company standards and project timelines.

Role Details

Report to the project site by 9:30 AM .
Ensure workers, technicians, and subcontractors record and confirm daily attendance through Zoho or the assigned system.
Record personal attendance in Zoho.
Verify and approve attendance before 11:00 AM , then reconfirm it after 6:00 PM .
Report absenteeism, irregularities, and manpower shortages to the Project Manager promptly.
Maintain backup attendance records manually or through WhatsApp if system issues occur.

Maintain up-to-date knowledge of the project scope, drawings, BOQ, schedules, and site requirements.
Provide daily site activity updates to the project team through WhatsApp or email.
Ensure work follows approved designs, client specifications, and agreed timelines.
Conduct daily site walkthroughs and report observations on work alignment.
Visit up to three sites as required and report check-in and check-out times to the Project Manager.

Maintain a daily work progress log covering active work fronts, manpower deployment, and completed quantities.
Ensure execution aligns with daily and weekly targets issued by the Project Engineer.
Identify delays, constraints, and risks affecting progress, and escalate them promptly.
Coordinate with other teams and trades to support effective work sequencing and avoid obstructions.

Verify incoming materials against delivery challans and notify the Store or Inventory team promptly.
Maintain photographic and signed delivery challan records for all site deliveries.
Report shortages, damage, or discrepancies to the Project Manager and Inventory team.
Share material updates and requisitions through WhatsApp.
Ensure the safe unloading, storage, tagging, and handling of materials.

Proactively identify technical, logistical, manpower, and site coordination issues.
Raise material requirements and site issues early to help prevent delays.
Escalate critical matters, including drawing mismatches, space constraints, approval delays, and unavailable work fronts, to the Project Engineer or Project Manager.
Follow up on pending RFIs, consultant instructions, and client approvals.

Maintain organised digital and physical records for:

Submit signed checklists, reports, and weekly updates to the Project Manager. Maintain documents through Google Drive, WhatsApp, and site files.

Serve as the daily coordination point between TFPC and client or site representatives.
Communicate professionally with clients, consultants, subcontractors, and internal teams.
Attend site meetings and submit meeting minutes to the Project Manager.
Respond promptly to calls, messages, and task updates through WhatsApp and other communication channels.
Share critical client or consultant decisions, changes, instructions, and approvals with the project team.
Be available to support emergency situations when needed.

Submit daily reporting by 6:00 PM , including:

Knowledge of fire protection systems, including sprinkler, hydrant, and pump room systems.
Strong site coordination, communication, and stakeholder management skills.
Ability to manage workforce deployment and resolve site conflicts.
Strong documentation and reporting discipline.
Digital literacy in WhatsApp, Google Sheets, and basic Microsoft Office.
Effective time management, leadership, and proactive problem-solving skills.