Job Description (JD)

Plant Store Head – 300 KLPD Ethanol Plant

Department: Stores, Inventory & Materials Management

Designation: Plant Store Head

Location: Plant Site

Industry: Grain-Based Ethanol / Biofuel Manufacturing

Reporting To: Plant Head / General Manager – Operations

1. Job Purpose

To independently manage the complete plant stores and inventory operations, including raw materials, finished goods, engineering spares, chemicals, consumables and other plant materials. Ensure accurate stock accounting, proper storage, timely material availability, finished goods reconciliation, dispatch coordination and effective inventory control for a 300 KLPD grain-based ethanol plant.

2. Key Responsibilities

A. Raw Material Management

- Manage receipt, storage, preservation and inventory of raw materials, including maize, rice, broken rice and other grains, as applicable.

- Verify incoming materials against purchase orders, weighbridge slips, delivery challans and quality inspection reports.

- Coordinate with Purchase, Quality Control and Production teams for material sampling, quality clearance and acceptance.

- Maintain accurate records of weighment, receipts, consumption, transfers and closing stock.

- Monitor grain stock levels, storage capacity, moisture, infestation and material deterioration.

- Reconcile physical stock with book stock and investigate any shortages, excesses or abnormal losses.

- Coordinate with Production and Accounts for daily raw material consumption and yield reconciliation.

B. Finished Goods (FG) Management

- Manage storage and stock accounting of finished products, including ethanol/ENA and other plant products, as applicable.

- Maintain daily records of production, tank-wise stock, transfers, dispatches and closing inventory in coordination with Production and Excise teams.

- Reconcile physical stock, tank dip measurements, calibrated tank records and ERP/book stock.

- Coordinate with Quality Control, Excise and Dispatch teams to ensure that only approved and authorized finished goods are released.

- Monitor tank availability, storage capacity, product losses and stock discrepancies.

- Ensure proper documentation of dispatches, invoices, permits, e-way bills and other applicable documents in coordination with the concerned departments.

- Prepare daily finished goods stock statements and dispatch reconciliation reports.

C. Engineering Stores & Consumables

- Manage inventory of mechanical, electrical and instrumentation spares, bearings, motors, pumps, valves, lubricants, chemicals, laboratory consumables, PPE and other plant materials.

- Maintain minimum, maximum and reorder levels for critical and fast-moving items.

- Ensure timely availability of critical spares to prevent production interruptions.

- Monitor slow-moving, non-moving, obsolete and excess inventory and recommend corrective action.

D. Inventory Control & MIS

- Maintain accurate inventory records in SAP/ERP/Tally or other inventory management software.

- Conduct regular physical stock verification and reconcile physical stock with system records.

- Prepare daily, weekly and monthly stock statements for raw materials, finished goods, engineering stores and consumables.

- Monitor stock ageing, material consumption, yield-related variances and inventory valuation in coordination with Accounts and Production.

- Ensure proper documentation of Goods Receipt Notes (GRNs), material issue slips, stock transfers, returns and adjustments.

- Maintain traceability of material receipts, consumption, production, storage and dispatch.

E. Coordination & Compliance

- Coordinate with Production, Purchase, Quality Control, Accounts, Maintenance, Excise, Logistics and Dispatch departments.

- Ensure compliance with applicable excise requirements, plant SOPs, safety standards and internal control procedures.

- Maintain proper storage conditions, housekeeping, fire safety and security of raw materials, finished goods and other inventory.

- Support internal, statutory, financial and inventory audits and ensure timely closure of audit observations.

- Supervise store personnel, establish clear responsibilities and implement effective stock control procedures.

3. Educational Qualification

- Graduate in Commerce, Science, Engineering or a related discipline.

- Qualification or certification in Materials Management, Inventory Management or Supply Chain Management will be preferred.

4. Experience & Skills

Experience: 8–12 years in stores, inventory and materials management .

- Prior experience in a large-scale grain-based ethanol, distillery, sugar, chemical, power or other process industry is preferred.

- Experience handling raw materials, finished goods, bulk storage, tank inventory and engineering stores** is essential.

- Knowledge of grain storage, weighbridge operations, stock reconciliation and material consumption accounting.

- Familiarity with finished goods tank stock reconciliation, dispatch documentation and coordination with Excise.

- Working knowledge of SAP/ERP/Tally and MS Excel.

- Strong analytical, coordination, reporting and team management skills.

Preferred Candidate: A hands-on Plant Store Head capable of independently managing raw materials, finished goods and engineering stores in a 300 KLPD grain-based ethanol plant, with strong expertise in inventory reconciliation, bulk storage, stock accounting and interdepartmental coordination.

Requirements

Experience & Skills

Experience: 8–12 years in stores, inventory and materials management .

- Prior experience in a large-scale grain-based ethanol, distillery, sugar, chemical, power or other process industry is preferred.

- Experience handling raw materials, finished goods, bulk storage, tank inventory and engineering stores** is essential.

- Knowledge of grain storage, weighbridge operations, stock reconciliation and material consumption accounting.

- Familiarity with finished goods tank stock reconciliation, dispatch documentation and coordination with Excise.

- Working knowledge of SAP/ERP/Tally and MS Excel.

- Strong analytical, coordination, reporting and team management skills.

Preferred Candidate: A hands-on Plant Store Head capable of independently managing raw materials, finished goods and engineering stores in a 300 KLPD grain-based ethanol plant, with strong expertise in inventory reconciliation, bulk storage, stock accounting and interdepartmental coordination.

Benefits

Based on experience and knowledge

Plant Store Head - 300 KLPD Ethanol Plant

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