Key Responsibilities / Duties :

Payroll Management : (70%)

Sole Custodian of the employee master (of all entities – on HRMS and manual); regular updation of the same
Execute monthly payroll through an outsourced partner; manage leaves/attendance through the HRMS system and prepare monthly input sheets for payroll execution.
Checking & verifying calculations of monthly salary registers with input sheet and processing the same.
Managing Income Tax at source – calculated through the system
Managing Salary disbursement Online process of multiple entities.
Managing Statutory payments related to salary - Coordinating with the accounts team for the same (TDS, profession tax, Provident Fund, ESIC & MWMF)
Coordinate with the statutory consultant for generating PF challan/ ESIC challan and cross-checking it with salary register & FNF statements
Coordinate with Banks and internal HR team for new joinee bank accounts
Release staff loans with proper approvals, prepare staff loan file, and also deduct monthly salary advance.
Coordinate with internal teams for approvals of retention/ performance/ assured bonus payout as and when applicable and payout of the same.
Verify Full & final statements and coordinate with Ex- Employees for approval and final disbursement as per process
Generate ad-hoc reports to analyze payroll data / audit-related data, maintaining MIS as required
Generate monthly salary statements & update the salary budget statement.
Reconciliation of Payroll & Auditing
Ensuring smooth online functioning of the investment and proof collection process online
Collecting Flexi-reimbursement claims from eligible employees and preparing an input file for submission to Payroll partners every month-end.
Checking Flexi-reimbursement registers with input and processing them.
Quarterly 24Qs reconciliation with payroll partners (TDS) and internal accounts Team
Managing Annual filings –(Posh/ Bonus/ Maternity)

Employee Life cycle Management: (30%)

Ensuring all salary-related paperwork is received for all new joiners (Coordinating with internal HR team – HRMS onboarding is complete)
Issuing Offer Letters/ Appointment letters/ confirmation letters/ relieving letters as per set process and timelines
Assisting Head HR in performance appraisal master updating and letter issuance
Being the SPOC for all HRMS/ Payroll related queries for employees

Education/Technical skills

Should be a graduate from Accounting / Finance / Commerce faculty
Strong computer proficiency, including Microsoft Office Suite and advanced MS Excel skills.
Should have min 4 years of experience on an HRMS system for employee lifecycle and payroll management

Work Experience / Knowledge:

Minimum 4 years of work experience in handling Payroll accounting.
Knowledge of Indian Accounting Principles and taxation guidelines.
Knowledge of Statutory Compliances related to Payroll
Experience in using accounting software packages to process and report transactions
Practical knowledge of accruals accounting, including preparing journals for accruals and pre-payments.

Skills / Other Attributes Required:

Accurate approach with attention to detail
Proactive with a positive outlook and willingness to embrace change
Should be a team player
Ambitious and enthusiastic for continuous learning
Smart time management & working skills

Work Location: Nariman Point, Mumbai

Work Timing: 9.30 am to 6 pm, 1st Saturday Working

Payroll Specialist

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