EXIM - FUNCTION
Import Executive Job Description:
- Manage the import process by coordinating with suppliers, freight forwarders, customs brokers, internal stakeholders for smooth shipment execution.
- Review and verify import documents including Commercial Invoice, Packing List, Bill of Lading/AWB, COO, Insurance, and other regulatory documents.
- Coordinate with the logistics team to arrange transportation and track shipments to ensure delivery on-time and resolve any issues or delays.
- Ensure compliance with import laws and Customs regulations, DGFT requirements, FEMA, and other applicable import regulations.
- Assist in the preparation of import documentation for audits and compliance checks.
- Timely & speedy import clearance of raw materials with zero penalty, detention and demurrage.
- Maintain accurate records of import transactions, including invoices, other shipping documents, and customs declarations.
- Knowledge of customs regulations, import laws, and international shipping procedures. Strong understanding of INCO terms, shipping terms, and international trade terms
- Finalizing BOE Checklist / HS Code / Correct duty structure / FTA Benefits
- Support the Import, Export Manager in analyzing market trends, identifying potential suppliers or customers, and developing strategies to expand international trade opportunities.
- Handle HS Code classification, valuation, and customs compliance requirements. Manage duty exemptions and preferential trade benefits under FTAs wherever applicable.
- Verify and process Bills of Entry (BOE), duty payments, and maintain import records.
- Coordination with Stores cum RM team & internal Purchase Team for better planning & movement of raw materials.
- Support the Import Export Manager in analyzing market trends, identifying potential suppliers or customers, and developing strategies to expand international trade opportunities.
- Resolve shipment delays, customs queries, and logistics-related issues. Support internal and external audits by maintaining complete documentation.
- Prepare import MIS reports, duty analysis, and logistics performance reports.
- Maintaining proper record of licenses received from DGFT (RODTEP, MEIS, SEIS, ADL, EPCG & Project License) ensuring optimum utilization of the same against import duty.
- Drive cost-saving initiatives related to freight, customs clearance, and import operations.
EXPERIENCE
- 7 to 10 years’ experience in Handling of Import EXIM Operations Functions
NATURE OF EXPERIENCE
Working experience in manufacturing industry
Exposure to Project Imports, EPCG, Advance Authorization, and FTA benefits.
Knowledge of CAROTAR, COO verification, and customs compliance processes.
SPECIFIC SKILLS/PERSONAL ATTRIBUTES
Negotiation Skills.
Knowledge of customs regulations and experience with customs clearance procedures.
MS Office
Analytical
Customs Regulations
Knowledge on Shipping line and Port related charges
EDUCATION QUALIFICATION
Bachelor’s degree in international business, Logistics, Commerce, or related field.
EXIM-EXPORTS OPERATIONS:
Key Responsibilities - Exports Operations:
- Prepare, review, and manage export documents including Commercial Invoice, Packing List, Shipping Bill, Certificate of Origin (COO), Bill of Lading (BL), Air Waybill (AWB), LUT, insurance documents, and other regulatory documentation.
- Ensure compliance with Customs regulations, DGFT guidelines, Foreign Trade Policy (FTP), CAROTAR requirements, FTA provisions, and destination-country regulations.
- Handle export incentive documentation and support claims under applicable schemes such as RoDTEP and other export promotion programs.
- Manage COO issuance and FTA-related documentation.
- Coordinate with customers, freight forwarders, shipping lines, airlines, customs brokers (CHA), banks, and internal stakeholders for smooth execution of export shipments.
- Monitor shipment movement and ensure timely dispatch and delivery.
- Review and share draft AWB/BL with customers for approval prior to issuance of final documents.
- Coordinate with shipping lines and forwarding agents for container release, stuffing, and shipment dispatch.
- Resolve shipment delays, customs queries, cargo damage claims, and logistics-related issues.
- Prepare and submit export banking documents as per INCOTERMS and Letter of Credit (LC) requirements.
- Coordinate with banks for export realization, E-BRC generation, and EDPMS closure.
- Follow up with finance teams and customers for payment realization and statutory compliance.
- Coordinate with production/plant teams for dispatch readiness, Certificates of Conformity (COC), Certificates of Analysis (COA), and related quality documentation.
- Maintain accurate export records, shipment trackers, customs declarations, and compliance documentation.
- Prepare export MIS reports, logistics performance reports, KPI dashboards, and cost optimization analyses.
- Support internal, external, statutory, and customs audits by maintaining complete and accurate records.
- Develop and maintain effective relationships with logistics providers, freight forwarders, customers, and regulatory authorities.
- Negotiate freight rates and service contracts with logistics partners to achieve cost efficiency and service excellence.
Skills:
Strong knowledge of Customs regulations, DGFT procedures, FTP, INCOTERMS, EDPMS, E-BRC, FTA, COO, and export incentive schemes.
Familiarity with Incoterms, Letter of Credit (LC), bank documentation, and international payment terms.
Strong communication and negotiation skills with the ability to effectively coordinate with suppliers, freight forwarders, customs brokers, and internal stakeholders.
Freight Vendor Bills & Logistics Cost Management:
- Verify, review, and process freight invoices received from shipping lines, airlines, freight forwarders, transporters, warehouses, and Customs House Agents (CHAs).
- Validate freight charges against approved quotations, contracts, rate sheets, and purchase orders.
- Ensure accuracy of freight, handling, detention, demurrage, storage, customs clearance, and other logistics-related charges before payment approval.
- Coordinate with logistics service providers and internal stakeholders to resolve invoice discrepancies and billing issues.
- Prepare freight cost summaries and obtain necessary approvals for invoice processing.
- Coordinate with finance/accounts payable teams to ensure timely payment of vendor invoices.
- Monitor vendor outstanding balances and ensure compliance with agreed payment terms.
- Maintain records of freight bills, supporting documents, quotations, proof of delivery, and payment status.
- Reconcile logistics costs with shipment records and identify billing variances.
- Track and report freight spending, logistics costs, and budget utilization.
- Support monthly accruals, cost allocation, and financial reporting activities.
- Negotiate with logistics providers for rate corrections and dispute resolution when necessary.
- Ensure compliance with GST, TDS, and company financial controls related to logistics vendor payments.
- Support internal and external audits by providing required logistics cost and payment documentation.
- Develop and maintain freight cost MIS reports, KPI dashboards, and cost-saving initiatives.