HR & Business operations officer (Part-time, Equity only) in India, भारत

Job Description: HR & Business Operations Officer

Company: Kefilo
Position: HR & Business Operations Officer
Engagement Type: Equity-Based Founding Team Role
Location: Bhubaneswar, Odisha
Work Mode: Remote/Hybrid, with on-site coordination as required
Commitment: Approximately 20–25 hours per week

About Kefilo

Kefilo is a NutritionTech and personalized wellness transformation company focused on functional nutrition, preventive wellness, gut health, and sustainable lifestyle improvement. We integrate nutrition, fitness, mental wellness, technology, and personalized 90-day transformation programs to help individuals achieve measurable wellness outcomes.

Our long-term vision is to build a Nutrition Intelligence Engine and Dark Factory for Food , combining nutrition science, data analytics, intelligent food manufacturing, and personalization to create scalable wellness solutions.

We are looking for an HR & Business Operations Officer who can build strong people-management systems, streamline daily operations, coordinate cross-functional teams, and help establish the organisational foundation required for Kefilo’s growth.

Key Roles & Responsibilities1. Human Resources & Talent Acquisition

• Manage end-to-end recruitment, including identifying hiring requirements, preparing job descriptions, sourcing candidates, screening applications, coordinating interviews, and onboarding.

• Build and maintain a recruitment pipeline for employees, interns, consultants, advisors, and equity-based founding team members.

• Define role descriptions, responsibilities, reporting structures, and performance expectations across business functions.

• Maintain candidate databases, recruitment trackers, onboarding records, and HR documentation.

2. Team Management & Performance Monitoring

• Establish measurable KPIs, individual targets, work-tracking systems, and performance-review frameworks.

• Monitor team deliverables, deadlines, productivity, and accountability through regular reporting and follow-ups.

• Coordinate meetings, task allocation, cross-functional communication, and resolution of execution bottlenecks.

• Support team engagement, professional development, and a culture of ownership and responsibility.

3. HR Policies & Organisational Development

• Develop HR policies, onboarding procedures, attendance and leave systems, internal communication protocols, and performance-management processes.

• Establish standard operating procedures for recruitment, employee management, documentation, and internal administration.

• Develop structured systems for managing equity-based team members, including role expectations, contribution tracking, and coordination of agreed vesting documentation.

• Help build a transparent, accountable, and execution-oriented organisational culture.

4. Business Operations & Process Management

• Coordinate day-to-day business operations across nutrition programs, food production, procurement, product development, marketing, sales, and customer support.

• Develop and maintain SOPs, operational trackers, workflow documentation, and reporting systems to ensure consistency and accountability.

• Identify operational inefficiencies, delays, and resource gaps and implement practical process improvements.

• Ensure that business activities have clear ownership, timelines, deliverables, and measurable outcomes.

5. Procurement, Inventory & Operational Coordination

• Coordinate with procurement, kitchen, finance, and operations teams to maintain structured purchasing and inventory processes.

• Support the implementation of procurement trackers, inventory dashboards, stock reconciliation, and wastage-monitoring systems.

• Help ensure timely coordination of raw materials, production requirements, packaging, and operational supplies.

• Work with relevant team members to improve cost visibility, resource utilisation, and operational efficiency.

6. Project Management & Cross-Functional Execution

• Convert business priorities into actionable plans with defined responsibilities, deadlines, and milestones.

• Coordinate activities across product development, nutrition research, technology, branding, marketing, sales, and operations.

• Monitor project progress, follow up on pending deliverables, and report delays or risks to the founder.

• Support product launches, digital platform development, new program rollouts, and other strategic initiatives.

7. Business Reporting & Founder’s Office

• Work directly with the founder to coordinate priorities, review execution, and ensure that strategic decisions translate into action.

• Prepare weekly and monthly reports covering team performance, operational status, recruitment, project milestones, and outstanding tasks.

• Support the development of dashboards for business operations, resource allocation, and performance monitoring.

• Assist with business documentation, meeting preparation, stakeholder follow-ups, and management reporting.

8. Systems for Growth & Scalability

• Establish repeatable processes that support the expansion of Kefilo’s wellness programs, food operations, digital platform, and future NutritionTech products.

• Identify opportunities for automation, improved coordination, better documentation, and reduced operational waste.

• Help create standardised operating systems that can support future geographic expansion and increased business volume.

• Contribute to building an organisation that combines disciplined execution with continuous improvement and innovation.

Key Performance Areas

Performance will be evaluated against agreed targets, including:

• Recruitment pipeline quality and timely onboarding.

• Completion and maintenance of HR policies and operational SOPs.

• Team accountability, productivity, and deliverable completion.

• Accuracy and consistency of operational trackers and reports.

• Procurement, inventory, and workflow coordination.

• Timely execution of cross-functional projects.

• Identification and resolution of operational bottlenecks.

• Establishment of scalable systems aligned with business priorities.

Specific numerical targets will be agreed based on current business requirements, available resources, and the responsibilities assigned to the role.

Required Qualifications & Experience

• Bachelor's or master's degree in Human Resources, Business Administration, Operations, Management, or a related discipline; equivalent practical experience will also be considered.

• Relevant experience in HR management, recruitment, business operations, project coordination, or process management.

• Strong organisational, communication, documentation, and problem-solving skills.

• Experience developing SOPs, performance-tracking systems, dashboards, or operational reports.

• Proficiency in spreadsheets, task-management tools, documentation systems, and team coordination platforms.

• Ability to manage multiple priorities and work independently in a fast-moving startup environment.

• A hands-on, execution-oriented mindset with strong ownership and accountability.

Preferred Qualifications

• Experience in startups, FoodTech, NutritionTech, HealthTech, consumer brands, food production, or wellness businesses.

• Experience coordinating kitchen operations, procurement, inventory, customer delivery, or multi-functional teams.

• Familiarity with HRMS, CRM, inventory management, project-management tools, and workflow automation.

• Experience working directly with founders to build systems and execute business priorities.

• Ability to balance people management with practical operational problem-solving.

Engagement & Equity Structure

• Role type: Equity-based founding team position.

• Location: Bhubaneswar, Odisha, with remote/hybrid flexibility and on-site coordination as required.

• Commitment: Approximately 20–25 hours per week.

• Compensation: Equity only at the current stage, with no fixed salary initially.

• Equity allocation: To be discussed based on experience, responsibilities, contribution, ownership, and long-term commitment.

• Vesting: A proposed five-year vesting structure to align equity participation with sustained contribution and business growth.

• Future compensation: Fixed compensation may be introduced after funding and revenue stabilisation. This could take 6–8 months or potentially a year, depending on business progress.

Ideal Candidate

We are looking for a dependable, organised, and execution-focused professional who can build HR and business operating systems from the ground up. The ideal candidate will take ownership of recruitment, team performance, operational coordination, documentation, and process improvement while working closely with the founder.

This is an opportunity to join Kefilo’s founding team and help build the people, processes, and operational infrastructure needed to scale a technology-driven nutrition and wellness business.