Welcoming & Greeting: Greeting guests, clients, and vendors warmly as they arrive, determining the purpose of their visit, and directing them to the appropriate person or department.
Visitor Logs: Maintaining an accurate, up-to-date digital or physical guest logbook to ensure security and compliance.
Hospitality: Offering refreshments to waiting clients and ensuring the reception area remains tidy, presentable, and well-organized.
2. Communication & Switchboard Operations
Call Routing: Answering incoming phone calls promptly, screening them, and transferring them to the correct extension.
Message Taking: Recording accurate messages when staff members are unavailable and ensuring they are delivered promptly via email or chat.
Inquiry Handling: Responding to basic inquiries about the company's services, location, hours of operation, and general information.
3. Administrative & Clerical Support
Mail & Courier Handling: Sorting, logging, and distributing incoming mail, packages, and deliveries. Preparing and scheduling outgoing shipments.
Meeting Room Coordination: Managing the calendar and booking schedules for conference rooms, ensuring there are no scheduling conflicts.
Data Entry & Filing: Assisting with basic data entry, maintaining updated contact lists (clients, vendors, employees), and filing physical or digital documents.
Office Supplies: Monitoring inventory levels of reception and pantry supplies, and placing orders when stocks are low.
4. Security & Safety Compliance
Access Control: Monitoring the entrance, issuing visitor badges, and ensuring unauthorized individuals do not enter the secure areas of the building.
Emergency Liaison: Acting as a central point of contact during emergencies, guiding visitors during evacuations, and contacting emergency services if necessary.
Job Description: Front Office Executive Department: Administration Position: Front Office Executive Experience: As per company requirements Location: As per company requirements Job Summary The Front Office Executive will be responsible for managing front office operations office administration visitor management and day-to-day ...
Job Title Front Office Executive Job Description Summary Job Description - undefined Ensure that the Front desk is managed as per agreed timings. Ensure proper knowledge of Senior Dignitary from Elridge Capital Management. Ensure front office reception area is clean & neatly maintained all throughout the day. Welcome incoming ...
... our dynamic team in Bengaluru, India. In this pivotal role, you will be the face of our organization, delivering exceptional guest experiences while managing front office operations with professionalism and efficiency. As a Front Office Executive, you will work collaboratively with colleagues across all departments to ensure ...
... Monitoring front-door security, observing who enters the building, and reporting suspicious activity. - Emergency Liaison: Serving as a key contact point during office emergencies (e.g., fire drills), helping to guide people to safety and contacting emergency services if needed. experience 3 [{"name": "work_at_office", "text": ...
... interests of the hotel should be brought to the attention of the Management. - Ensure quality and appropriateness of customer service provided. - To maintain Front Office log book and shift reports. - Respond to inquiries and resolve problems in an effective manner. - Ensure all guests receive a swift, smooth, professional ...
1. Job Purpose The Front Office Coordinator will manage front office operations while supporting physical security administration. The role is responsible for employee and visitor access management, ID badge administration, visitor processing, security documentation, record maintenance, reception services, and coordination ...
... work across front office, reservations, culinary, F&B, housekeeping, engineering, marketing and guest relations. Courtyard by Marriott Hyderabad is hiring for Front Office Executive in Hyderabad. Handle front desk guest interactions and contribute to smooth arrivals, departures and enquiries. Key responsibilities - Assist ...
... Winchester Bar when you’re ready to unwind. Radisson Blu Hotel Chennai City Centre is hiring an energetic, passionate, and experienced candidate for the position of Front Office Executive. Duties and Responsibilities of Front Office Executive. - Perform all check-in and check-out tasks - Manage online and phone reservations - ...
... meeting spaces and room service. The property supports corporate travellers, event attendees and leisure visitors. Radisson Hotel Lucknow City Center is hiring a Front Office Executive for its Lucknow, Uttar Pradesh property. Support arrivals, departures, reservations coordination and guest service recovery at a busy city-centre ...