Front Office Executive

Position: Front Office Executive
Experience: Minimum 4 years of relevant experience
Working Days: 6 days a week
Working Hours: 9:30 AM – 6:00 PM
Interview Process: Virtual + Face-to-Face
Work Mode: Work from Office

Job Overview

We are looking for a pleasant, presentable, and professional Front Office Executive to manage the reception area and serve as the first point of contact for visitors, clients, candidates, and other stakeholders. The ideal candidate should have excellent communication and interpersonal skills, a polished personality, and prior experience in front office or reception management.

The candidate will be responsible for handling visitors, calls, appointments, correspondence, and day-to-day front desk activities while ensuring a welcoming and professional environment.

Key Responsibilities

Welcome and greet visitors, clients, candidates, and guests professionally.
Manage the reception area and ensure it is organized and presentable at all times.
Handle incoming and outgoing calls and redirect them to the appropriate person or department.
Receive, record, and distribute couriers, documents, and other correspondence.
Manage visitor entries and maintain necessary records.
Schedule and coordinate appointments, meetings, and visitor interactions.
Assist in coordinating meeting rooms and ensure they are ready for scheduled meetings.
Respond to general enquiries and provide accurate information to visitors and callers.
Coordinate with internal departments regarding visitors, meetings, and administrative requirements.
Maintain front office records, registers, and documentation.
Handle basic administrative and clerical responsibilities as required.
Assist with travel, meeting, or other administrative arrangements when required.
Maintain confidentiality while handling company and visitor-related information.
Ensure smooth day-to-day functioning of the front office.
Support the management and administration team with additional responsibilities as required.

Candidate Requirements

The ideal candidate should have:

Minimum 4 years of relevant experience in front office, reception, hospitality, administration, or a similar role.
Excellent verbal and written communication skills.
A pleasant, confident, and professional personality.
Presentable and well-groomed appearance.
Strong interpersonal and customer-handling skills.
Good telephone etiquette and professional communication.
Ability to interact confidently with senior management, clients, visitors, and employees.
Good organizational and time-management skills.
Ability to multitask and manage responsibilities efficiently.
Basic computer knowledge, including MS Office, email, and internet applications.
Professional attitude with a strong focus on hospitality and service.

Key Skills

Front Office Management
Reception Management
Visitor Management
Telephone Handling
Client Handling
Guest Relations
Appointment Scheduling
Meeting Coordination
Administrative Support
Communication Skills
Interpersonal Skills
MS Office
Email Communication
Professional Etiquette

Desired Personality Traits

We are looking for a candidate who is:

Pleasant and approachable
Confident and presentable
Polite and professional
Well-organized
Responsible and dependable
Customer-service oriented
Positive and proactive
Comfortable interacting with people at different levels

Compensation & Working Schedule

Salary: ₹60,000 – ₹70,000 per month, depending on relevant experience and suitability.

Working Days: 6 days a week
Working Hours: 9:30 AM – 6:00 PM

Interview Process

The selection process will include:

Virtual Interview
Face-to-Face Interview

Candidates should be available for both stages of the selection process.

How to Apply

Interested candidates with relevant experience in Front Office, Reception, Administration, Hospitality, or Client Handling can share their updated CV.

Candidates with strong communication skills, a pleasant personality, professional presentation, and relevant front-office experience will be considered for this opportunity.

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