Executive Secretary in Delhi, भारत

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Job Description

• Reports directly to the Director, Ibis and Ibis Styles India
• To assist and responsible for administrative and general assignments from the Director and of the department.
• Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
• Keep confidential information Confidential.
• Responsible for rendering secretarial for the Director as required.
• To prepare respective schedules and reports that will be internally
• Distributed or submitted to Accor Head Office laid down by the Director.
• To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from Director etc.
• To prepare correspondence such as letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
• To open and dispatch mail that relates to the department.
• To maintain office supplies stock.
• To keep herself acquainted with the Directors activities in order to assist in discerning priorities.
• Input data into computer system as required.
• To arrange appointments for the Director, reminds him of appointments and meetings.
• To handle incoming/ outgoing telephone calls 
• To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc. 
• To create self-appearance both on the telephone and in person with an excellent image of the hotel.

Qualifications

• Diploma education / Graduation
• Minimum 1-2 years of experience in an office administrative role or 1 year of experience in a similar capacity
• Excellent reading, writing and oral proficiency in English language
• Proficient in MS Excel, Word, & PowerPoint

Additional Information

• Strong leadership, interpersonal and training skills
• Good communication and customer contact skills
• Results and service oriented with an eye for details
• Excellent presentation skills