Vacancy description
Tree Life Designs
India, Mumbai
Executive Assistant with excel in Mumbai, India is listed on Jobeax. Browse 30,000+ vacancies available.
Position to be hired for: Executive Assistant Location: BKC, Mumbai
Whom Are We Looking For
A dynamic, highly organized individual who thrives in a fast-paced environment and wants to build a multi-faceted role. The ideal candidate is proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently.
Key Responsibilities:
1. Calendar & Travel Management
Manage founders' calendars, schedule meetings, and prioritize engagements.
Coordinate travel bookings, itineraries, and logistics.
Anticipate conflicts and plan schedules proactively.
2. Operations & Data Management
Maintain large sets of business/operational data with accuracy.
Manage trackers, reports, and dashboards on Excel/Google Sheets.
Ensure timely updates and data hygiene.
3. CRM & Sales Operations
Update and manage Sales CRM (lead status, pipeline stages, follow-ups).
Prepare basic CRM reports and ensure tracking is up to date.
4. Client Communication & Follow-ups
Coordinate with clients for meeting scheduling, reminders, and document follow-ups.
Ensure professional and timely communication.
5. Project Coordination & Execution
Track projects, timelines, and deliverables across teams.
Follow up regularly to ensure closure of action items.
6. MoM & Documentation
Take Minutes of Meetings, track action items, and ensure follow-ups.
Maintain organized records and documentation.
Key Skills and Competencies:
Alteast 3–5 years of experience in executive support, project coordination, or related roles.
Strong organizational, multitasking, and time-management skills.
Excellent attention to detail and ability to track multiple tasks simultaneously.
Exceptional communication and interpersonal skills for cross-functional collaboration.
Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
Adaptable and comfortable taking ownership of tasks without waiting for direction.
Eager to grow the role beyond traditional EA responsibilities.
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