We are seeking a highly organized and proactive Executive Assistant to support the Director in day-to-day operations. The ideal candidate will have excellent communication skills, strong coordination abilities, and the capability to independently manage schedules, meetings, documentation, and follow-ups across multiple departments.
Job Responsibilities :
Manage schedules, appointments, and meetings for the Director.
Provide comprehensive assistance in all day-to-day activities of the Director.
Ensure timely follow-ups and maintain excellent coordination with internal and external stakeholders.
Handle emails and correspondence, draft and respond on behalf of the Director when required.
Arrange and coordinate meetings—both in-office and virtual (Zoom, Teams, Google Meet, etc.)—and operate these platforms efficiently.
Prepare Minutes of Meetings (MOM) and keep the Director updated on outcomes and action points.
Follow up with internal teams for information and reports as per instructions and communicate updates effectively.
Handle incoming and outgoing calls on behalf of the Director as guided.
Follow up for collection of management reports and ensure timely submission.
Prepare documents for important internal and external meetings.
Maintain filing systems, update documents, and manage paperwork efficiently.
Coordinate with various departments and assist in creating protocols as instructed by the Director.
Monitor assigned tasks to ensure timely completion.
Keep track of insurance, maintenance contracts, renewals, and related documentation.
Undertake any additional responsibility assigned by the Director from time to time.
Job Requirements:
Graduate with strong verbal and written communication skills in English.
Proficient in MS Office (Word, Excel), Google Sheets, and Google Docs.
5–10 years of relevant experience supporting senior leadership or management.
Strong organizational skills, attention to detail, and the ability to multitask effectively.
- Email and document drafting – Draft emails and concept documents on behalf of the founder. - Maintain founder’s calendar – Handle meeting requests (internal and external), schedule meetings with stakeholder. - Meetings – Prepare and maintain Agenda, Minutes of Meeting and follow up of action taken reports.
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