Company: NextGen Business Support Services Pvt. Ltd.
Department: Management / Administration
Job Type: Full-Time
Location: Kolkata
Experience: 2–4 Years
Job Summary
We are looking for a highly organized and proactive Executive Assistant (EA) to provide administrative and operational support to senior management. The candidate will be responsible for managing schedules, coordinating meetings, handling communication, preparing reports, maintaining confidential information, and ensuring smooth day-to-day coordination.
Key Responsibilities
Manage calendars, appointments, meetings, and schedules of senior management.
Coordinate internal and external meetings and ensure timely follow-ups.
Prepare meeting agendas, MOMs, presentations, reports, and official documents.
Handle emails, calls, correspondence, and other communication on behalf of management.
Maintain and organize confidential documents and records.
Coordinate with different departments to track pending tasks and deliverables.
Follow up with team members and stakeholders on management instructions.
Prepare MIS reports, presentations, and management updates as required.
Assist in travel planning, bookings, and other administrative arrangements.
Maintain a proper record of important meetings, commitments, and deadlines.
Support management in special projects and business-related activities.
Ensure timely completion and follow-up of tasks assigned by senior management.
Handle sensitive and confidential information with discretion.
Required Qualifications & Experience
Graduate in any discipline.
2–4 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role.
Experience working with senior management will be preferred.
Strong proficiency in MS Office / Google Workspace , especially Excel and PowerPoint.
Required Skills
Excellent verbal and written communication skills.
Strong organizational and time-management skills.
Good follow-up and coordination abilities.
Professional personality and presentation.
Strong attention to detail.
Ability to multitask and prioritize work.
Good problem-solving and decision-making skills.
Ability to maintain confidentiality.
Proactive and responsible approach.
Strong interpersonal and stakeholder-management skills.
Key Performance Indicators (KPIs)
Timely completion of management-related tasks.
Effective calendar and meeting management.
Timely follow-up on assigned action points.
Accuracy of reports, presentations, and documentation.
Effective coordination between management and departments.
Confidentiality and proper handling of sensitive information.
Overall efficiency and responsiveness in supporting management.
Salary: As per company standards and candidate's experience.
Position: Administration Executive – Inspection Support Location: Bangalore, India Employment Type: Permanent Working Days: 5 Days a Week Working Hours: 7:00 AM – 3:00 PM Benefits: PF, ESI & Insurance as applicable Position Summary We are looking for a proactive, organized, and detail-oriented Administration Executive to ...
Job Title: Executive Assistant Experience: 2–5 Years Employment Type: Full-Time Work Mode: Work from Office Location: Dehradun Budget: 7 LPA About the Role We are looking for a highly organized proactive and detail-oriented Executive Assistant to support a founder or independent consultant with daily operations communication ...
Job Description: Executive Assistant Company: NCR Eduservices Pvt Ltd. Location: Greater Noida West Work Mode: Work from Office Working Hours: 11:00 AM 8:00 PM Working Days: Monday to Saturday - 1st & 3rd Saturdays Off - All Sundays Off About the Role We are looking for a smart organized and proactive individual who is ...
Job Purpose: Ensures smooth functioning of activities and processes acting as a liaison for one or more C-level Executives in a fast-paced dynamic APJ region. The Executive Assistant performs a variety of core administrative duties and organizational leadership support functions with authority to respond and or make commitments ...
We are seeking a proactive and highly organised Executive Assistant to support the Executive Director Advisory Division at AECOM India. The role will help drive the EDs priorities coordinate with internal teams and ensure effective planning communication and follow-through. Key Responsibilities - Support the Executive Director ...
... People who can drive positive change step up and show whats next people with passion can-do attitude and a hunger to learn and practice this means: 10 years of executive assistant experience preferably supporting C-level executives in technology or operations environments Fluency in English required with Dutch language skills ...
... coast-to-coast time zones (PST and EST) and streamlining expense and procurement workflows. This position is strictly focused on core business administration and executive leveragethere is no personal assistant scope involved. The ideal candidate is a seasoned tech-savvy Executive Assistant with 58 years of experience supporting ...
Position Title: Executive Assistant Reports To Director (Mihir Jain) Location Lower Parel/ Curry Road Job Summary: The Executive Assistant (EA) provides high-level administrative support to the Director by handling various tasks to ensure smooth and efficient operations. The EA manages schedules communication meetings and ...
Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Senior Vice President (SVP)/ Vice President (VP). This role requires a high level of professionalism, discretion, and the ability to anticipate needs while managing a wide range of administrative and executive support ...
Executive Assistant – Job Description Role: Executive Assistant to Management Key Responsibilities: - Coordinate with teams across all three companies and ensure timely task completion. - Manage daily follow-ups, schedules, meetings, and management reviews. - Prepare MIS, reports, presentations, and review updates. - Track ...
Company Details: Edible Oil Manufacturing Company Designation: Executive Assistant (EA) Job Location: Ahmedabad, Gujarat Role Overview: We are looking for a proactive and well-organised Executive Assistant to provide administrative and coordination support to senior management. The candidate will be responsible for managing ...