Company: NextGen Business Support Services Pvt. Ltd.
Department: Management / Administration
Job Type: Full-Time
Location: Kolkata
Experience: 2–4 Years
Job Summary
We are looking for a highly organized and proactive Executive Assistant (EA) to provide administrative and operational support to senior management. The candidate will be responsible for managing schedules, coordinating meetings, handling communication, preparing reports, maintaining confidential information, and ensuring smooth day-to-day coordination.
Key Responsibilities
Manage calendars, appointments, meetings, and schedules of senior management.
Coordinate internal and external meetings and ensure timely follow-ups.
Prepare meeting agendas, MOMs, presentations, reports, and official documents.
Handle emails, calls, correspondence, and other communication on behalf of management.
Maintain and organize confidential documents and records.
Coordinate with different departments to track pending tasks and deliverables.
Follow up with team members and stakeholders on management instructions.
Prepare MIS reports, presentations, and management updates as required.
Assist in travel planning, bookings, and other administrative arrangements.
Maintain a proper record of important meetings, commitments, and deadlines.
Support management in special projects and business-related activities.
Ensure timely completion and follow-up of tasks assigned by senior management.
Handle sensitive and confidential information with discretion.
Required Qualifications & Experience
Graduate in any discipline.
2–4 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role.
Experience working with senior management will be preferred.
Strong proficiency in MS Office / Google Workspace , especially Excel and PowerPoint.
Required Skills
Excellent verbal and written communication skills.
Strong organizational and time-management skills.
Good follow-up and coordination abilities.
Professional personality and presentation.
Strong attention to detail.
Ability to multitask and prioritize work.
Good problem-solving and decision-making skills.
Ability to maintain confidentiality.
Proactive and responsible approach.
Strong interpersonal and stakeholder-management skills.
Key Performance Indicators (KPIs)
Timely completion of management-related tasks.
Effective calendar and meeting management.
Timely follow-up on assigned action points.
Accuracy of reports, presentations, and documentation.
Effective coordination between management and departments.
Confidentiality and proper handling of sensitive information.
Overall efficiency and responsiveness in supporting management.
Salary: As per company standards and candidate's experience.
- Email and document drafting – Draft emails and concept documents on behalf of the founder. - Maintain founder’s calendar – Handle meeting requests (internal and external), schedule meetings with stakeholder. - Meetings – Prepare and maintain Agenda, Minutes of Meeting and follow up of action taken reports.
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