Key Responsibilities

Act as the primary point of contact between the Managing Director and internal/external stakeholders.

Manage the MD’s calendar, appointments, meetings, and travel schedules.

 Coordinate domestic and international travel, accommodation, and visa arrangements.

 Prepare presentations, reports, business correspondence, and confidential documents.

 Organize leadership meetings, prepare agendas, record Minutes of Meeting (MOM), and track action items.

 Ensure timely follow-up and closure of decisions and commitments across departments.

 Coordinate with stakeholders and business functions to support the MD’s office operations.

 Screen and manage calls, emails, and communications on behalf of the MD.

 Support strategic projects by monitoring progress, timelines, and deliverables.

 Manage client visits, leadership engagements, and special events.

 Maintain records, databases, and documentation for easy retrieval and reference.

 Handle sensitive information with a high degree of confidentiality and professionalism.

 Assist in internal and external communications as required by the MD.

 Coordinate with vendors and service providers for administrative requirements.

 Ensure smooth day-to-day functioning of the Managing Director’s Office.

Mandatory Requirements

 Must have prior experience supporting a Managing Director, Chairman, Founder or Promoter of an organization.

 Proven experience in managing senior leadership calendars, business reviews, stakeholder coordination, and executive communications.

 Strong exposure to preparing Minutes of Meeting (MOM), tracking action items, and driving follow-ups with stakeholders.

 Proficient in MS Office Suite and communication tools

 Excellent verbal and written communication skills with the ability to interact confidently with senior leadership and external stakeholders.

 High level of professionalism, business etiquette, and confidentiality.

Executive Assistant to Managing Director

Start with your email