Job Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and professional support to the Director/Management. The ideal candidate should be excellent at managing schedules, coordinating meetings, handling confidential information, and ensuring smooth communication and follow-ups across departments.

Key Responsibilities

Manage the Director’s calendar, appointments, meetings, and daily schedule.
Coordinate internal and external meetings, calls, and business appointments.
Prepare meeting agendas, presentations, reports, MIS, and other documents as required.
Maintain accurate records, files, correspondence, and confidential documents.
Handle emails, calls, messages, and other communications on behalf of the Director.
Coordinate with internal teams and external stakeholders to ensure timely completion of tasks.
Follow up with different departments on important assignments, deadlines, and pending activities.
Prepare daily/weekly schedules and provide regular updates to the Director.
Assist in travel planning, including flights, hotels, transportation, and itineraries.
Support the Director during meetings by taking notes, preparing MOMs, and tracking action items.
Handle confidential and sensitive business information with complete discretion.
Coordinate with clients, vendors, business partners, and senior management when required.
Conduct research and gather information for business meetings, projects, and decision-making.
Ensure timely reminders and follow-ups for important meetings, payments, commitments, and deadlines.
Manage personal and professional tasks assigned by the Director, as required.
Perform other administrative and coordination responsibilities assigned by management.

Executive assistant to Director

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