Job Description: Executive Assistant to the Director
Position: Executive Assistant (EA) to the Director
Reports to: Director
Location: Director's Office, New Delhi
About the Role
We are seeking an experienced Executive Assistant to support the Director in the Director's Office. The EA will be the Director's primary point of coordination, managing her schedule, communications, documentation, meetings, and travel so that she can focus on advancing the organisation's vision and mission.
This role requires a high degree of maturity, discretion, professionalism, and the ability to handle confidential information with complete integrity.
Key Responsibilities
1. Calendar Management
Manage all aspects of the Director's calendar, including external and internal meetings.
Schedule adequate time for travel, preparation, review, and rest.
Coordinate internal schedules with colleagues across the organisation.
Resolve scheduling conflicts and ensure effective time management.
2. Inbox Management
Manage the Director's inbox and ensure timely responses to external stakeholders and internal colleagues.
Respond to routine and general emails on behalf of the Director.
Organise and maintain relevant contacts and mailing lists.
3. Correspondence
Draft and manage correspondence with government officials, partners, and non-government stakeholders.
Handle communication related to programmes and broader organisational engagements.
Ensure correspondence is professional, accurate, and appropriately prioritised.
4. Documentation & Records
Maintain a complete and organised record of the Director's writing and communications.
Track, document, and archive relevant media coverage and organisational stories.
Ensure records are properly maintained and easily retrievable for statutory and reporting requirements.
5. Dissemination of the Director's Writing
Circulate the Director's articles, op-eds, and other written work to relevant mailing lists.
Maintain and regularly update the Director's private mailing list.
6. Meeting Preparation & Follow-Up
Coordinate with relevant teams to prepare briefing materials and background information for meetings.
Ensure the Director is adequately briefed for meetings with external stakeholders, partners, and internal teams.
Track action points and ensure timely follow-up on decisions and next steps.
7. Travel Management
Plan and coordinate the Director's official travel, including bookings and logistics.
Ensure travel reports are completed appropriately.
Coordinate travel-related expenses and financial documentation and ensure timely submission.
8. Other Duties
Handle other tasks and responsibilities as assigned by the Director from time to time.
Maintain a high level of confidentiality and discretion across all responsibilities.
Requirements
At least 5 years of experience as an Executive Assistant or in a similar senior support role.
Maturity, professionalism, and sound judgement.
Demonstrated ability to maintain strict confidentiality.
Excellent written and verbal communication skills.
Strong drafting skills, particularly for correspondence with senior officials and external stakeholders.
Excellent organisational and time-management skills.
Ability to manage multiple priorities and meet deadlines.
Proficiency in email, calendar management, and standard office software.
Prior experience in a similar role with an NGO/non-profit organisation is an advantage.
How to Apply
Interested candidates may share their updated CV along with relevant details as requested.
Requirements
Requirements
At least 5 years of experience as an Executive Assistant or in a similar senior support role.
Maturity, professionalism, and sound judgement.
Demonstrated ability to maintain strict confidentiality.
Excellent written and verbal communication skills.
Strong drafting skills, particularly for correspondence with senior officials and external stakeholders.
Excellent organisational and time-management skills.
Ability to manage multiple priorities and meet deadlines.
Proficiency in email, calendar management, and standard office software.
Prior experience in a similar role with an NGO/non-profit organisation is an advantage.
Executive Assistant To The Director Start Date Starts Immediately CTC (ANNUAL) ₹ 3,60,000 - 4,20,000 ₹ 3,60,000 - 4,20,000 /year Experience No experience required No experience required Apply By 7 Nov' 26 Posted 1 week ago Fresher Job Be an early applicant About the job Key Responsibilities: 1. Provide administrative support ...
Actively hiring Executive Assistant To The Director (Founders Office) Start Date Starts Immediately CTC (ANNUAL) ₹ 3,60,000 - 4,20,000 ₹ 3,60,000 - 4,20,000 /year Experience No experience required No experience required Apply By 12 Nov' 26 Posted 5 days ago Fresher Job Be an early applicant About the job Work side by side ...
Job Summary We are looking for a highly organized, proactive, and trustworthy Executive Assistant to the Director to provide comprehensive administrative, coordination, and executive support. The candidate will be responsible for managing the Director's schedule, coordinating meetings, handling communication, preparing ...
Job Summary We are looking for a highly organized, proactive, and dependable Executive Assistant to the Director to provide executive, administrative, and business coordination support. The candidate will work closely with the Director to manage daily schedules, coordinate meetings, monitor business activities, follow up ...
Job Summary We are looking for a highly organized, proactive, and trustworthy Executive Assistant to the Director to provide comprehensive administrative, coordination, and executive support. The candidate will be responsible for managing the Director's schedule, coordinating meetings, handling communication, preparing ...
Executive Assistant to DirectorJob Summary The Executive Assistant to the Director provides high-level administrative and executive support to ensure the efficient operation of the Director's office. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities ...
Executive Assistant to the Founder You'll run the founder's calendar, travel and follow-ups, and keep our Bangalore office running. Small team, lots of moving parts, and you're the person holding it all together. Plotline is backed by Elevation Capital and works with Dream11, Upstox, Zepto, and others. Why This Role Matters ...
Executive Assistant To The CEO Start Date Starts Immediately CTC (ANNUAL) ₹ 3,10,000 - 6,20,000 ₹ 3,10,000 - 6,20,000 /year Experience No experience required No experience required Apply By 31 Oct' 26 Posted 2 weeks ago Fresher Job 95 applicants About the job This is a work from office job based in Kandivali East, Mumbai. ...
... are looking for a proactive, organized, and detail-oriented Female Assistant to the CEO to provide direct administrative, recruitment, and operational support to our CEO. This is a fully remote, full-time opportunity suitable for freshers and candidates with up to 1 years of experience. The ideal candidate should have excellent ...
Job Summary We are looking for a highly organized, proactive, and result-oriented Executive Assistant to the Director to provide end-to-end executive, administrative, and coordination support. The candidate will be responsible for managing the Director’s schedule, coordinating with internal departments, tracking important ...