If you are highly organised, discreet, proactive and confident in handling senior stakeholders, we'd love to hear from you!
Location: navi Mumbai | Experience: 10–15 Years
Are you an experienced Executive Assistant / Executive Office professional who thrives in a fast-paced, high-trust environment and enjoys working closely with senior leadership?
We are looking for a Senior Executive Assistant to support a Joint Managing Director (JMD) and become a trusted partner in managing the executive office.
Key Responsibilities
Manage the JMD's complex calendar, meetings, appointments and priorities
Coordinate domestic and international travel, visas, accommodation and itineraries
Prepare meeting briefs, agendas, presentations, MIS, notes and correspondence
Track decisions, commitments, action items and follow-ups to closure
Coordinate with CXOs, senior management, promoters, business partners, consultants and external stakeholders
Manage leadership meetings, conferences, events and VIP engagements
Handle confidential business, personal and family-related information with complete discretion
Coordinate with Finance, HR, Administration and other functions
Support special projects and assignments entrusted by the JMD
Manage executive expenses, documentation and reimbursements
Provide select personal/family-office support wherever required
What We're Looking For
10–15 years of experience as an EA supporting CXOs, MDs, JMDs, Promoters, Partners, UHNI/Family Office Principals or similar senior leadership
Excellent English communication – written and verbal
Strong executive presence, maturity and professional etiquette
Excellent calendar, travel, meeting and stakeholder management skills
Strong follow-up, coordination and execution abilities
Ability to anticipate requirements and work independently with minimal supervision
High level of confidentiality, discretion and sound judgment
Strong MS Office skills, particularly Excel, PowerPoint and Word
Experience in a promoter office, family office, investment firm, consulting/professional services environment or large corporate will be an advantage
Why This Role?
This is not a conventional secretarial role . The position offers an opportunity to work closely with senior leadership as a trusted executive partner , managing priorities, stakeholders, critical information and high-impact engagements.
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