We are looking for an energetic, highly organized, and proactive Executive Assistant to work closely with our Founders, supporting them in managing business coordination, follow-ups, meetings, office activities, and external engagements.
This is not a conventional administrative role. The position offers direct exposure to business development, recruitment, client management, operations, and entrepreneurship.
Key Responsibilities
- Founder Support
- Manage and coordinate the Founders’ calendars, meetings, and appointments.
- Schedule, confirm, and reschedule meetings as required.
- Maintain a daily list of important meetings, calls, follow-ups, and pending actions.
- Prepare meeting notes and track action items.
- Remind Founders about important deadlines, commitments, and follow-ups.
- Support Founders in day-to-day business coordination.
- Calls & Follow-ups
- Make professional calls to clients, prospects, vendors, candidates, and other stakeholders.
- Follow up on meetings, proposals, requirements, payments, and pending actions.
- Maintain a structured follow-up tracker.
- Ensure important follow-ups are not missed.
- Escalate important or delayed matters to the Founders.
- Business Development Support
- Assist Founders in scheduling client/prospect meetings.
- Conduct initial outreach and follow-ups when required.
- Maintain lead and prospect information.
- Coordinate demos, business meetings, and discussions.
- Assist with the preparation of basic business presentations and documents.
- Office Coordination
- Keep track of important day-to-day office activities.
- Coordinate with team members and Team Leads on pending activities.
- Follow up on internal deadlines and reports.
- Identify operational issues and bring them to the Founders’ attention.
- Assist with office-related coordination and administration.
- Team Coordination
- Follow up with recruiters and Team Leads regarding assigned tasks.
- Maintain basic task/status trackers.
- Help ensure important internal deadlines are met.
- Coordinate meetings and internal discussions.
- Maintain confidentiality regarding employee and business information.
- Events & External Meetings
- Accompany Founders to selected client meetings, networking events, and business events.
- Assist with registrations and event coordination.
- Help collect business cards/contact information and potential leads.
- Maintain event follow-up information.
- Represent the company professionally when accompanying Founders.
- Documentation & Reporting
- Prepare basic Excel/Google Sheets trackers.
- Prepare meeting summaries and follow-up lists.
- Assist with presentations, reports, and business documents.
- Maintain organized digital records.
- Prepare daily/weekly status updates when required.
Candidate Profile
We are particularly interested in candidates who demonstrate:
- Excellent communication skills.
- Strong verbal and written English.
- Confidence in making professional calls.
- Strong follow-up and coordination skills.
- Good organizational ability.
- Proactive and energetic personality.
- Ability to multitask.
- Good working knowledge of Excel/Google Sheets, Word/Google Docs, and email.
- Professional appearance and behavior.
- Willingness to attend business events and external meetings.
- Ability to maintain confidentiality.
- Ability to work independently with limited supervision.
Freshers
Freshers are welcome to apply. For freshers, we will focus more on:
- Communication
- Confidence
- Energy
- Ownership
- Learning ability
- Common sense
- Professionalism
- Follow-up ability
Prior EA experience is not mandatory.
Important Requirements
- Comfortable with Work From Office.
- Comfortable making frequent calls.
- Comfortable attending events and meetings with Founders.
- Willing to handle multiple priorities.
- Strong sense of responsibility and confidentiality.
- Should be comfortable working in a fast-paced startup environment.