Executive Assistant to Director in Siliguri, भारत

We are looking for an energetic, highly organized, and proactive Executive Assistant to work closely with our Founders, supporting them in managing business coordination, follow-ups, meetings, office activities, and external engagements.

This is not a conventional administrative role. The position offers direct exposure to business development, recruitment, client management, operations, and entrepreneurship.

Key Responsibilities

1. Founder Support
   • Manage and coordinate the Founders’ calendars, meetings, and appointments.
   • Schedule, confirm, and reschedule meetings as required.
   • Maintain a daily list of important meetings, calls, follow-ups, and pending actions.
   • Prepare meeting notes and track action items.
   • Remind Founders about important deadlines, commitments, and follow-ups.
   • Support Founders in day-to-day business coordination.
2. Calls & Follow-ups
   • Make professional calls to clients, prospects, vendors, candidates, and other stakeholders.
   • Follow up on meetings, proposals, requirements, payments, and pending actions.
   • Maintain a structured follow-up tracker.
   • Ensure important follow-ups are not missed.
   • Escalate important or delayed matters to the Founders.
3. Business Development Support
   • Assist Founders in scheduling client/prospect meetings.
   • Conduct initial outreach and follow-ups when required.
   • Maintain lead and prospect information.
   • Coordinate demos, business meetings, and discussions.
   • Assist with the preparation of basic business presentations and documents.
4. Office Coordination
   • Keep track of important day-to-day office activities.
   • Coordinate with team members and Team Leads on pending activities.
   • Follow up on internal deadlines and reports.
   • Identify operational issues and bring them to the Founders’ attention.
   • Assist with office-related coordination and administration.
5. Team Coordination
   • Follow up with recruiters and Team Leads regarding assigned tasks.
   • Maintain basic task/status trackers.
   • Help ensure important internal deadlines are met.
   • Coordinate meetings and internal discussions.
   • Maintain confidentiality regarding employee and business information.
6. Events & External Meetings
   • Accompany Founders to selected client meetings, networking events, and business events.
   • Assist with registrations and event coordination.
   • Help collect business cards/contact information and potential leads.
   • Maintain event follow-up information.
   • Represent the company professionally when accompanying Founders.
7. Documentation & Reporting
   • Prepare basic Excel/Google Sheets trackers.
   • Prepare meeting summaries and follow-up lists.
   • Assist with presentations, reports, and business documents.
   • Maintain organized digital records.
   • Prepare daily/weekly status updates when required.

Candidate Profile

We are particularly interested in candidates who demonstrate:

• Excellent communication skills.
• Strong verbal and written English.
• Confidence in making professional calls.
• Strong follow-up and coordination skills.
• Good organizational ability.
• Proactive and energetic personality.
• Ability to multitask.
• Good working knowledge of Excel/Google Sheets, Word/Google Docs, and email.
• Professional appearance and behavior.
• Willingness to attend business events and external meetings.
• Ability to maintain confidentiality.
• Ability to work independently with limited supervision.

Freshers

Freshers are welcome to apply. For freshers, we will focus more on:

• Communication
• Confidence
• Energy
• Ownership
• Learning ability
• Common sense
• Professionalism
• Follow-up ability

Prior EA experience is not mandatory.

Important Requirements

• Comfortable with Work From Office.
• Comfortable making frequent calls.
• Comfortable attending events and meetings with Founders.
• Willing to handle multiple priorities.
• Strong sense of responsibility and confidentiality.
• Should be comfortable working in a fast-paced startup environment.