Executive Assistant / Pa - Full Time in Mumbai, India

Executive Assistant to Founder & Director
Employment Type: Full-time

Magnanimous is a creative powerhouse delivering innovative digital and experiential solutions that leave a lasting impact.
As a leading Luxury Digital & Event Agency in India, we craft bespoke brand experiences for discerning clients by blending creativity, technology, and storytelling.
At Magnanimous, we push boundaries, inspire engagement, and set new benchmarks in every project we undertake — from luxury showcases and cultural summits to digital storytelling and immersive installations.

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We are looking for a sharp, proactive Executive Assistant to support the Founder & Director of a fast-moving events and experiential agency. Our structure is flat, the pace is rapid, and priorities can shift overnight. The EA should be comfortable working in a creative, sometimes unstructured setup—someone who brings order, calm, and strategic coordination without slowing the momentum.
You will manage calendars, communication, client coordination, logistics, research, and operational follow-ups across multiple events and internal projects.

Proactively manage daily calendars and shifting priorities for leadership
Manage complex travel, venue visits, recce planning, accommodation, and logistics
Handle calls, correspondence, and proactive reminders on pending tasks
Maintain relationships with venues, technicians, production houses, artists, and third parties

Support pre-event planning, bookings, vendor alignment, and documentation
Administration & Documentation
Assist in HR coordination for hiring, interviews, internships, and onboarding

Project & Task Management
Maintain trackers, MIS sheets, and follow-ups linked to ongoing projects
Bring maturity, emotional intelligence, and calm thinking

Bachelor's degree in Business, Communication, Management, or related field

• 2–5 years of EA / Operations / Events coordination experience
• Comfort working in a non-bureaucratic, creative, rapidly changing environment
• Strong in Google Workspace / MS Office and productivity tools
• Ability to manage pressure, long days, and shifting operational intensity
• Experience in an events / experiential / production agency

Experience supporting Founders/Leadership directly
Vendor and venue coordination experience