Vacancy description
FLAME University
India, Pune
Executive Assistant for University in Pune, India is listed on Jobeax. Browse 30,000+ vacancies available.
Position Summary:
The Executive Assistant (EA) to the Dean provides high-level administrative, operational, and strategic support to the Dean of the Faculty of Business. The EA serves as a key liaison between the Dean’s office and internal/external stakeholders, ensuring effective communication, coordination, and execution of the Dean's priorities.
Key Responsibilities:
Administrative Support
Manage the Dean’s calendar, schedule meetings, and coordinate appointments, travel, and logistics
Draft, review, and manage correspondence, reports, presentations, and meeting materials
Organize and maintain records, files, and documentation in a systematic and secure manner
Prepare and process expense claims, reimbursements, and procurement requests
Communication & Liaison
Act as the primary point of contact for internal and external communications to the Dean's office
Coordinate with faculty, staff, students, and external partners on behalf of the Dean
Assist in drafting and editing speeches, emails, and official communications. Also manage the Dean's email & related communication.
Operational & Strategic Support
Significant exposure to managing the Accreditations and Rankings from the Dean's office.
Assist in the preparation and follow-up of strategic planning meetings, faculty reviews, and performance tracking.
Support project tracking, reporting, and deadline management for initiatives led by the Dean.
Coordinate faculty-level events, workshops, guest lectures, and committee meetings .
Confidentiality & Discretion
Handle sensitive and confidential information with a high degree of professionalism.
Maintain discretion in managing personnel matters, academic issues, and institutional strategies.
Required Qualifications:
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