Job Description: Personal Secretary to Businessman Location: Bangalore, Karnataka Job Type: Full-Time (may require travel and extended hours)

Reports To: Director/Business Owner

About the Role We are looking for a dedicated and highly organized Personal Secretary to provide comprehensive administrative and personal support to a businessman based in Bangalore. This role requires someone who can manage a fast-paced schedule, coordinate travel (including accompanying travel), and act as the primary point of coordination for all meetings and appointments.

Key Responsibilities Calendar & Meeting Management

Manage and maintain the businessman's daily, weekly, and monthly calendar

Schedule, confirm, and reschedule meetings, appointments, and calls

Prioritize and resolve scheduling conflicts

Prepare meeting agendas, briefing notes, and follow-up action items

Coordinate with internal teams, clients, and external stakeholders for meeting logistics

Travel Coordination

Plan and book domestic and international travel (flights, hotels, visas, car rentals)

Accompany the businessman on business trips as required

Manage itineraries and ensure smooth, on-time travel arrangements

Handle last-minute travel changes and contingencies

Manage travel-related expenses and reconciliation

Administrative & Personal Support

Screen and manage calls, emails, and correspondence

Draft letters, presentations, reports, and other documents

Maintain confidential files and records

Liaise with family members, household staff, or personal contacts as needed

Handle personal errands and appointments as required

Manage expense reports and reimbursements

Coordination & Liaison

Act as a bridge between the businessman and internal/external stakeholders

Coordinate with drivers, office staff, and vendors

Maintain strict confidentiality of business and personal matters

Requirements

Education: Bachelor's degree (any discipline); MBA or diploma in secretarial practice preferred

Experience: 2–8 years as a Personal Secretary/Executive Assistant to senior management or business owners

Skills: Excellent verbal and written communication (English + Kannada/Hindi preferred)

Strong organizational and multitasking abilities

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Familiarity with travel booking platforms and expense tools

Ability to work under pressure and adapt to a dynamic schedule

High discretion and integrity in handling confidential information

Other Requirements: Willingness to travel extensively, including at short notice

Flexible with working hours (may include evenings/weekends)

Valid passport (mandatory); own vehicle preferred

Based in or willing to relocate to Bangalore

Preferred Attributes

Prior experience supporting a business owner/promoter (not just corporate EA experience)

Calm, presentable, and professional demeanor

Trustworthy and loyal, with a long-term commitment mindset

Executive Assistant - Flexible working

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