Vacancy description
India, India
Document Control / Project Administrator in India, India is listed on Jobeax. Browse 30,000+ vacancies available.
At LIMAH, we create exceptional human experiences. We are an international Built Environment Experience Design consultancy, helping people understand, navigate and connect with complex places across the Gulf and beyond since 2007.
Our work brings together wayfinding, experiential design, public art and user experience to shape how people interact with the built environment. As a two-time winner of Consultant of the Year and Workplace of the Year, we combine specialist expertise, creative thinking and technical delivery across some of the region’s most ambitious projects.
We are looking for a Project Coordinator / Document Controller based in India to remotely support our Dubai team and contribute to the successful delivery of projects across the GCC and beyond.
This is a coordination-focused role combining project administration, document control, project tracking and day-to-day support to our UAE-based Project Management team.
What you'll do:
Support the Project Management team with the coordination and administration of multiple design projects.
Maintain accurate and organised project documentation, records, registers and filing systems.
Manage document control processes, including the filing, tracking, issuing and updating of project documents and submissions.
Support project planning, scheduling and tracking of key deliverables, deadlines and actions.
Prepare and maintain project reports, meeting minutes, trackers, correspondence and presentations.
Follow up on outstanding actions and deliverables with internal team members.
Coordinate with our UAE-based Design, Technical and Project teams to ensure information is communicated and recorded accurately.
Maintain project information and regularly update tasks, deadlines and project status in ClickUp.
Support the Project Managers with day-to-day project administration and coordination.
Ensure project records and documentation remain accurate, up to date and easily accessible throughout the project lifecycle.
We're looking for someone who:
Has previous experience in Project Coordination, Project Administration and/or Document Control, within an architecture, design, engineering, construction or consultancy environment.
Has a good understanding of project documentation and document control processes.
Is highly organised, detail-oriented and comfortable managing multiple projects, deadlines and priorities.
Has excellent written and verbal English communication skills and strong presentation skills, with the confidence to clearly present project information and updates to internal teams and other stakeholders when required.
Is confident using Microsoft Office, particularly Excel, Word, PowerPoint and Outlook.
Has experience with project management or document management systems. Experience with ClickUp is a strong advantage.
Is proactive and comfortable following up with team members to ensure actions and deliverables are completed.
Can work independently while remaining closely connected with a remote, multidisciplinary team.
Has a positive, collaborative attitude and takes ownership of their responsibilities.
What we offer:
Competitive salary package with health insurance.
A permanent remote position based in India, working closely with our Dubai team.
Exposure to international projects across the UAE, Saudi Arabia and wider GCC.
Experience supporting multidisciplinary projects from concept through to delivery.
The opportunity to work alongside experienced project managers, designers and technical professionals.
A collaborative and international working environment.
To Apply
Please submit your CV along with a brief cover letter outlining your relevant Project Coordination and/or Document Control experience and why you would like to join LIMAH.
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