Actively hiring

Back Office Executive

Start Date

Starts Immediately

CTC (ANNUAL)

₹ 2,00,000 - 2,40,000 ₹ 2,00,000 - 2,40,000 /year

Experience

No experience required

No experience required

Apply By

25 Nov' 26

Posted few hours ago

Fresher Job

27 applicants

About the job

The ideal candidate will be responsible for maintaining accurate records, preparing client invoices, coordinating with the recruitment team to ensure offer letters are issued correctly and on time, and following up on outstanding payments. This role requires strong organisational skills, attention to detail, professional communication, and the ability to manage multiple administrative tasks efficiently.

Key Responsibilities:

1. Invoice Preparation and Management: Prepare and raise client invoices accurately and on time, ensuring that all invoices comply with agreed commercial terms.
2. Offer Letter Coordination: Coordinate with the recruitment team to prepare and issue offer letters with accurate candidate details, compensation information, and other relevant terms.
3. Payment Tracking: Maintain an updated tracker of invoices raised, payments received, and outstanding receivables.
4. Payment Follow-ups: Follow up with clients regarding pending payments and flag overdue invoices to the relevant team members.
5. Record Maintenance: Maintain organised records of invoices, payment receipts, offer letters, and related correspondence.
6. Data Entry and Documentation: Ensure all financial and recruitment-related information is entered accurately into spreadsheets and internal trackers.
7. Email Coordination: Handle routine email communication related to invoices, payment reminders, offer letters, and administrative requirements.
8. Internal Coordination: Work closely with the recruitment and management teams to resolve discrepancies, obtain missing information, and ensure smooth back-office operations.
9. Administrative Support: Assist with day-to-day operational tasks and ensure records are accurate, accessible, and up to date.

Must-Have Skills:

1. Attention to Detail: Ability to verify numerical information, candidate details, invoice amounts, and documentation with a high degree of accuracy.
2. Organisation: Strong ability to maintain records, manage trackers, prioritise tasks, and meet deadlines.
3. Communication: Clear and professional written and verbal communication skills for coordinating with clients and internal teams.

Skill(s) required

Effective Communication

Earn certifications in these skills

+ 1 more skills

Other requirements

1. 0–1 year of experience in back-office operations, administration, data entry, billing, or a related role.

2. Freshers with strong organisational and communication skills are encouraged to apply.

3. Basic proficiency in spreadsheets, email, and standard office tools.

4. Comfort working with numerical data, invoices, payment records, and formal documents.

5. Ability to follow up consistently and handle routine responsibilities independently.

6. A reliable, proactive, and responsible approach to work.

Salary

Probation:

Duration:

Salary during probation:

After probation:

Annual CTC: ₹ 2,00,000 - 2,40,000 /year

Number of openings

1

About Weekday

We are a new-age recruitment platform for the top engineering talent in India. We use top professionals as scouts to help companies find the right candidate.

Activity on Internshala

Hiring since February 2025

144 opportunities posted

Additional Questions

Sign up to continue

Candidate sign up

Sign up/ Login with Google

Sign up with Email

OR

By continuing as a candidate, you agree to our T&C .

Already registered? Login