Assistant Manager – Procurement
Location - Bangalore
Department - Procurement Supply chain
Experience - 7- 10 Years
Role Summary
The Assistant Manager – Procurement is responsible for sourcing, vendor management,cost control, and timely material availability across Printo's product categories. You will run day-to-day purchasing operations, negotiate with suppliers, keep stock flowing to stores and production hubs, drive measurable savings, and bring rigor to vendor reconciliation and payment control — all without compromising quality or delivery timelines.
Required Qualifications & Skills • Bachelor's degree in Business, Supply Chain, Engineering, or related field; an MBA or supply chain certification is a plus.
• 7–10 years of procurement/purchasing experience, ideally in printing, manufacturing, retail, apparel, or FMCG, including experience handling vendor reconciliation and payment/advance controls.
• Strong negotiation and vendor-management skills with a proven track record of cost savings and process improvement.
• Solid working knowledge of ERP/procurement systems and advanced Excel/Google Sheets; comfortable with invoice/payment reconciliation.
• Good analytical ability — comfortable working with spend data, rate comparisons, SLA metrics, and vendor ledgers.
• Strong coordination and communication skills across cross-functional teams, especially Finance/Accounts; able to guide junior procurement staff.
• Attention to detail, ownership, and the ability to work to tight timelines.
Key Responsibilities Sourcing & Vendor Management • Identify, evaluate, and onboard suppliers for print consumables, apparel, merchandise, gifting, and packagingmaterials.
• Build and maintain an approved-vendor base; verify compliance (GST, statutory documents) and periodicallyre-qualify vendors.
• Develop alternate/backup sources for critical materials to reduce supply risk
Purchase Operations * Convert indents and demand plans into timely purchase orders; track acknowledgements and delivery schedules.
• Coordinate with stores, production/assembly hubs, and logistics to ensure material availability against demand.
• Resolve supply issues — shortages, delays, quality rejections — quickly and keep stakeholders informed.
Negotiation & Cost Control • Negotiate pricing, payment terms, and delivery commitments; benchmark against last-purchase price andmarket rates.
• Deliver year-on-year cost savings and maintain an updated rate card for recurring items.
• Track spend by category and highlight opportunities for consolidation or better sourcing.
Vendor Reconciliation & Payment Control • Conduct periodic vendor account reconciliation to identify and resolve unaccounted or missed invoices,ensuring every liability is recorded and no supply is left un-invoiced.
• Review advance payments to vendors — track outstanding advances, ensure timely adjustment against deliveries/invoices, and follow up on long-pending or unadjusted advances.
• Partner with Finance/Accounts to close gaps between PO, GRN (goods receipt), and invoice (three-waymatch) and clear discrepancies.
• Maintain a clear audit trail of vendor balances, debit/credit notes, and pending settlements; flag aging or at-risk items to management.
• Ensure no duplicate payments, missed credits, or unreconciled advances carry forward month-on-month.
Quality, Inventory & Compliance
• Work with quality teams to ensure incoming material meets specification; manage returns/replacements forrejects.
• Monitor stock levels and reorder points with stores and warehouse teams to avoid stockouts and overstock.
• Ensure procurement follows internal controls, approval matrices, and audit requirements.
Reporting & Analysis
• Maintain procurement trackers and dashboards (PO status, vendor performance, savings, aging, advances,and reconciliation status).
• Prepare periodic reports on spend, savings, vendor SLAs, category performance, and open invoice/advancepositions for management review.