Administration & Operations Executive in Ahmedabad, भारत

Comapany :- Real Estate - Channle Partner - Ahmedabad . 

Job Location - S.G. Highway - Ahmedabad 

Position :-Adminstration & Operations Executive ( Female). 

Experience :- 2 to 3 years 

Key Responsibilities

1. Office Administration

Supervise housekeeping personnel and ensure tasks are completed as per the prescribed checklist.
Manage office supplies, pantry items, and stationery inventory.
Maintain a clean, organized, and professional office environment.
Attend to visitors and coordinate refreshments such as water, tea, coffee, and other beverages.
Coordinate office maintenance activities and ensure smooth day-to-day operations.

2. Vendor Management

Develop and maintain strong relationships with approved vendors.
Obtain quotations, send RFQs (Requests for Quotation), and negotiate pricing and service terms.
Coordinate with vendors and the Finance team for smooth invoice processing and payments.
Address and resolve vendor-related concerns in a timely manner.
Follow up on material deliveries and service commitments after order placement.
Manage Annual Maintenance Contracts (AMCs) for air conditioners, lifts, and other office equipment/services.

3. Logistics & Dispatch Coordination
Arrange transportation for dispatch requirements.
Coordinate courier and logistics activities for outgoing and incoming materials.
Receive, verify, and process incoming stock and materials.
Pack, store, and dispatch items as required.
Ensure proper handling and tracking of shipments and deliveries.

4. Record Management
Maintain accurate records of dispatches, courier transactions, and inward/outward movement of materials and samples.
Organize and maintain documentation related to customer visits and training programs.
Ensure proper filing and record retention for administrative and operational activities.
Prepare periodic reports and maintain necessary registers and documentation.

Contact Person :- Stella Gohil - [email protected] 

Job Requirements: Office Administration, Supervise housekeeping, Manage office supplies, Inventory management, Visitor coordination, Vendor Management, RFQ, Quotation management, Price negotiation, Invoice processing, Payment coordination, Vendor relationship management, AMC Management, Logistics Coordination, Dispatch Coordination, Transportation arrangement, Courier coordination, Stock verification, Material handling, Shipment tracking, Record Management, Documentation, Report preparation, Register maintenance