1 PR/PO PO, DIP and Payment, Finance Raising PR, release of PO and maintaining balance amount Start of all activity with PO and minimum three months PO value/ expiry date in all POs.

PO, DIP and Payment, Finance Invoices in DIP not to be delayed(for want of PO) , rejected, send back for short coming of data to ensure all the invoices to reach DIP and the same need to be cleared from Admin end . Previous month invoice ( for example Mar month invoice to be cleared by 15th calender day of Apr).

2 MIS Daily Reporting Daily Reporting(on all Production days) Daily report by 1000 hrs with 100% accuracy

Local DR report by 1030 hrs with 100% accuracy
Daily shop floor rounds(visit) report and meeting along with facility Manager(HK) by 1100 hrs(including washroom,outer perihphery and canteen)follow up, action plan and closure of observations in co-ordination with all stake holders. Summary with plan to be submitted the following day
Monthly/ Fortnightly external warehouse floor rounds(visit) report and meeting along with facility Manager(HK) (including washroom,outer perihphery and dining hall)follow up, action plan and closure of observations in co-ordination with all stake holders. Summary with plan to be submitted the following day
Spend Updated monthly MIS(spent) Update of spend dashboard month for the preceding month- Before 22nd of every month for the preceeding month. Real estate data(spend ie rent, maintenance charges etc) also to be captured for all the locations.
PO, DIP and Payment, Finance No Due Certificate for all contracts of repetetive nature with annual spend above 300KINR. No Due Certificate conformity would mean addressing and closure of claims. Certificates to be taken in prescribed format for every quarter
Re-concilation and follow up with Finance, vendor for pending payment

3 Canteen Canteen Management Effective mangement of canteen Delivery of food (No delay for start of counter timings).

Nil down time for food punch card reader and effective management}
Nil shortage for food (all services),
Nil foreign particle
100% operational status of all equipments including bain marie.
Effective pest management. Ensure supervision and report
100% adherence to AMC of equipments
Accouting of daily sales(Previous day sales to be checked and sign off with canteen vendor)

4 Transport Employee Transport Management Effective and safe utilisation of Employee Transport Management Arrival of Employee Transport vehicles ( target 95%)

Follow up and maintaining of all statutory documents
Follow up with vendor for maintenance of all vehicles and availability of document for cross function audit.
Nil accident.
Vehicle Audit to be conducted on weekly basis

5 Housekeeping Houskeeping management Housekeeping management and efficient delivery based on business requirement Daily shop floor round along with facility(Housekeeping Manager) inclding wash rooms, interaction with EPUs and Shop floor associates to understand the Admin related gaps, capturing the gaps, follow up with stake holders for closing of the gaps. Summary with plan to be submitted the following day

95% Operational status of equipments at all times.
Monthly deep cleaning and cob web activities.
Efficient management of water coolers with nil down time.

6 Pest Pest Control Management Pest management and efficient delivery based on business requirement Execution of all agreed services (adherance 100%) much importance for snake pro service

reptails catching once in a month before 15th of every month

7 Employee Welfare Committee Committee meetings Co-ordination and execution of monthly canteen commmitte (attendance not less than 90%) MOM, follow up of MOM for closure with all stake holders as per target

Co-ordination and execution of monthly womens commmitte (attendance not less than 90%) MOM, follow up of MOM for closure with all stake holders as per target
Co-ordination and execution of monthly transport commmitte (attendance not less than 90%) MOM, follow up of MOM for closure with all stake holders as per target

8 Review Objectives and Pending activities Committee meeting Monthly review for agreed objectives (previous month) before 10th of every month

Weekly review for Admin pending activities including PR/PO status

9 EHS & Compliance EHS Co-ordination, execution for all external/third party audit Compliance to Legal Requirements: Review legal requirements / quarter & Non compliances towards legal requirements shall be closed within 30 days for all admin related activities

ISO 45001 & ISO14001: On time Internal audit, MRM, Updating of manuals, check sheets and on time closure of observations, Co-ordination for Audit
Weekly Inspection : 1 Weekly HRA Inspection by Line Manager along with EHS
TOP E: Greater Than 90% ( one project for each qtr)
Water Intensity : 2% V/s 2023 water intensity (Arrest of garden water leaks from hose, taps, fittings etc, Control of water usage in canteen, Wash rooms

10 Reporting & Audit Periodic Reporting Periodic reporting, confirmation and data hygiene Facility Management, pest /transport/canteen Partner review (Monthly) by 10th of every month

Discussion for previous month KPIs, conclusion of KPIs along with penalty and getting mail confirmation for the agreed penalties before close of the review meeting
Getting credit note(uploading in the tool) for the KPIs/penalties on or before 15th of every month.
Ensure credit note adjusted in the payment tool on or before 30th of every month
Datas and preparation of presentation for internal monthly business review (to be shared two working days in advance (ie. If meeting scheduled on 8th data to be shared by 5th).
Confirmation to wage disbursement by 7th of preeceding month - before 10th of every month
Maintaining Cab MIS (GPS Vs Actuals - 100% accuracy) & ensuring utilization of vehicle, Target before 15th of every month. GPS report to be verified

11 Audit Routine Audit Periodic Audit across all functions along with vendor rep ( Transport, canteen, Facility Mangement, Guest House etc)this includes report preparation, follow up meeting with vendor and closing of NC as per agreed target. Safety audit of employee Transport vehicles including lease and hired vehicles before 10th of every month.

Monthly hygiene audit of canteen and kitchen ( including stores, equipments, fittings, tables chairsEmployee Transport audit (this includes Innova) before 10th of every month.
Monthly hygiene audit of housekeeping including washrooms before 10th of every month.
Safety Audit of guest ( Once in a qtr)

experience

8

admin officer.

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