Company: The world leader of fiber laser technology, providing the most innovative and productive laser solutions for any industry application. We transform industries by applying light in new and innovative ways, enabling manufacturers to increase quality, lower costs, and maximize productivity with the most reliable and energy efficient tools in the world.
Seeking a proactive and organized Admin Executive to manage office administration, vendor coordination, logistics activities, and record management. The ideal candidate will ensure smooth day-to-day office operations while providing effective administrative support across the organization.
Primary Responsibilities
1. Office Administration
Supervise housekeeping personnel and ensure tasks are completed as per the prescribed checklist.
Manage office supplies, pantry items, and stationery inventory.
Maintain a clean, organized, and professional office environment.
Attend to visitors and coordinate refreshments such as water, tea, coffee, and other beverages.
Coordinate office maintenance activities and ensure smooth day-to-day operations.
2. Vendor Management
Develop and maintain strong relationships with approved vendors.
Obtain quotations, send RFQs (Requests for Quotation), and negotiate pricing and service terms.
Coordinate with vendors and the Finance team for smooth invoice processing and payments.
Address and resolve vendor-related concerns in a timely manner.
Follow up on material deliveries and service commitments after order placement.
Manage Annual Maintenance Contracts (AMCs) for air conditioners, lifts, and other office equipment/services.
3. Logistics & Dispatch Coordination
Arrange transportation for dispatch requirements.
Coordinate courier and logistics activities for outgoing and incoming materials.
Receive, verify, and process incoming stock and materials.
Pack, store, and dispatch items as required.
Ensure proper handling and tracking of shipments and deliveries.
4. Record Management
Maintain accurate records of dispatches, courier transactions, and inward/outward movement of materials and samples.
Organize and maintain documentation related to customer visits and training programs.
Ensure proper filing and record retention for administrative and operational activities.
Prepare periodic reports and maintain necessary registers and documentation.
Desire candidate:-
Graduate in any discipline.
Relevant experience in office administration, facilities coordination, logistics, or vendor management.
Familiarity with AMC handling, courier coordination, and inventory control.
Key Skills Required
Strong organizational and administrative skills.
Vendor coordination and negotiation abilities.
Knowledge of logistics, dispatch, and inventory management.
Good communication and interpersonal skills.
Proficiency in MS Office (Excel, Word, Outlook).
Ability to handle multiple tasks and work independently.
About the Role We are looking for a proactive and organized Admin Executive to manage day-to-day administrative activities and ensure smooth office operations. The ideal candidate should have good communication, coordination, and organizational skills with the ability to handle multiple responsibilities efficiently. Key ...
Role Overview We are looking for an experienced and hands-on Admin Executive to manage the complete administration and workplace operations of our large, multi-floor office. The role will be responsible for ensuring a safe, clean, well-maintained, efficient and employee-friendly workplace , while managing vendors, facilities, ...
... and domestic investors including Y Combinator, Sony, Global Brain, India Quotient, and 3one4 Capital Role Overview We are looking for a proactive and hands-on Admin Executive to manage day-to-day office administration, workplace operations, facilities, and company assets. The role will involve handling IT assets such as ...
We are looking for an Admin Executive to manage day-to-day office administration and facility operations. The ideal candidate should be capable of coordinating vendors, maintaining office assets and records, handling logistics, supporting employees, and ensuring a safe, clean, and efficient workplace. Key Responsibilities: ...
... reporting. o Drive transparency and timely communication in all administrative arrangements. Requirements Qualifications & Skills Bachelor’s degree in business administration, Commerce, or related field. 4–5 years of proven experience in travel booking, vendor management, and administration. Strong knowledge of travel portals, ...
... norm, they are now seeing a reverse trend wherein a version of ours is being copied in the US and UK. We are also profitable at monthly PAT since Oct 2021. Role: Admin Executive Location:- Dhansar Post, Taloja Panvel, PANVEL RAIGARH, Rees, Raigad, Maharashtra, 410206 Key Responsibilities: - Manage day-to-day administrative ...
The Admin Executive role provides administrative support to the HR team with a variety of tasks and projects related to office administration, employee records and employee engagement. This role is a great opportunity for individuals who are interested in learning more about Company Administration and gaining practical ...
Position: Admin Executive Key Responsibilities: - Maintain proper records of material inward and outward movement . - Manage and track couriers, dispatches, and deliveries . - Maintain and organize official documents, records, and files . - Prepare and update reports using MS Excel, PowerPoint, and Google Sheets . - Maintain ...
Job Description – Administration Executive Company: SPRDH Solutions Pvt. Ltd. Position: Administration Executive Location: Office-Based Experience Required: Minimum 2 Years Languages Required: English and Hindi About the Role SPRDH Solutions Pvt. Ltd. is looking for a highly organised, responsible, and proactive Administration ...
Admin requirements: Good communication skills, Documentation, Basic admin duties,Coordinate with clients & regular follow up. Tracking and maintaining https://jobeax.com/link/0J1TEciQLIEru4LN candidates from Coimbatore . Requirements Basic graduation Computer skills MS Office English Communication Typing skills [{"name": ...