Key Responsibilities
1. Administrative Support
 Provide administrative support to the General Affairs team and other
departments as required.
 Maintain and manage physical and electronic records, files, and databases in
an organized and confidential manner.
 Prepare reports, presentations, correspondence, and other administrative
documentation.
 Assist in the implementation and improvement of administrative processes
and procedures.
 Fixed Assets Inventory Control.
3. Vendor & Service Management
 Liaise with external vendors and service providers, including housekeeping,
security, courier, maintenance, and facility management companies.
 Process and coordinate vendor invoices and payments in a timely and
accurate manner.
4. Travel & Logistics Support
 Coordinate domestic and international travel arrangements, including flight
bookings, hotel accommodations, and transportation on request for guests on
specific request.
6. Compliance & Documentation Maintain and monitor contracts, licenses, permits, insurance documents, and
statutory records.
 Support internal and external audits, inspections, and compliance reviews by

providing required documentation and administrative assistance.
7. Transportation & Fleet Management
 Coordinate and oversee transportation services, including company-owned,
leased, and daily-hire vehicles.
 Liaise with transportation vendors and drivers to ensure efficient and cost-
effective vehicle operations.
 Monitor fuel consumption, vehicle maintenance schedules, repairs, insurance
renewals, PUC certifications, and other statutory requirements.
 Maintain transportation records and prepare periodic MIS reports related to
fleet utilization, costs, and performance.
 Ensure compliance with company transportation policies and safety
standards.

experience

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admin assistant.

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